One Platform. Every Job.
Every Asset. Every Delivery.
Dropcore connects field service, maintenance, compliance, last-mile delivery, and customer portals into one intelligent operations platform — with native QuickBooks integration built in.
Replace disconnected tools with a single system your engineers, drivers, and office teams actually want to use.
Real screens. Real production platform.
Every screenshot is from the production platform — not a mockup, not a demo environment.
Every live operation in one view.
Dispatch readiness, blocked jobs, planner suggestions, and delivery exceptions — surfaced automatically so nothing falls through the cracks.
- Real-time job status and engineer pipeline
- Planner suggestions and blocked job alerts
- Delivery exceptions and POD progress
- One-click dispatch from the live board
Operational health before the day starts.
Revenue risk, team utilisation, fleet readiness, and compliance posture — visible in one place before anyone picks up a job.
- Live KPIs pulled direct from operational data
- AI-assisted anomaly detection and risk flagging
- Finance pipeline from work orders to invoices
- Fleet and delivery readiness scoring
Assets, vehicles, and defects — connected.
QR-coded assets, service history, vehicle defect reports, and maintenance schedules — all linked to every job, engineer, and customer.
- Asset register with QR code scanning on mobile
- Full service and inspection history per asset
- Vehicle defect reports and daily check submissions
- Preventive maintenance schedules and compliance records
Compliance captured in the field, not after.
SOPs, RAMS, QA methods, and recurring checks — captured live at the point of work. Audit-ready records without a paper trail.
- RAMS and method statements attached to every job
- Step-level evidence capture: photos, signatures, notes
- Recurring compliance schedule management
- Timestamped audit trails for every completed step
Field teams work from the same live data.
Engineers, drivers, and field teams get a purpose-built mobile app — offline capable, designed for one-handed use, showing exactly what each role needs to see.
- Work orders, deliveries, and field jobs in one app
- Lone worker safety checks and SOS alerts
- Barcode scanning and photo proof of delivery
- Real-time status updates sync back to the platform
Built as modules. Connected as one platform.
Every module works independently — and shares data with every other. One job, one asset, one customer: visible across your entire operation.
Work Orders
Full lifecycle management from draft to invoiced. Steps, checklists, QA methods, and parts tracking.
Preventive Maintenance
Scheduled and reactive maintenance with recurring jobs, asset service history, and compliance-ready records.
Asset Management
Asset register, QR codes, component history, inspection links, and full service lifecycle tracking.
Calendar & Scheduling
Planner views, engineer availability, leave management, and intelligent workload balancing.
Last Mile & ePOD
Route optimisation, barcode scanning, photo and signature proof of delivery, live driver tracking.
Compliance & Safety
SOPs, RAMS, QA methods, audit trails, and step-level evidence captured at the point of work.
Customer Portal
Self-serve access to job reports, PODs, certificates, and asset service history — no email needed.
Finance Integration
Native QuickBooks Online sync. Estimates in, invoices out. No middleware, no re-keying.
Reporting & AI Insights
Business overview, operational health dashboards, compliance metrics, and AI-assisted anomaly detection.
Time & Rota
Clock-in/out, timesheets, rota planning, lone worker alerts, and workforce visibility on one map.
One platform.
Multiple systems replaced.
Field service, deliveries, maintenance, CRM, compliance, and QuickBooks-connected operations — all in one place, instead of paying for half a dozen apps that barely talk to each other.
Operations CRM
Manage customers, sites, contacts, visits, call reports, and opportunities — fully connected to your jobs, engineers, and operational activity.
- -Accounts, sites, and contacts structure
- -Visit scheduling and booking
- -Engineer call reports from mobile
- -Opportunity tracking linked to jobs
- -Full customer activity timeline
Not just a CRM — your sales, service, and operations in one system.
Work Orders
Create work orders from QuickBooks estimates automatically. Assign to teams, track progress live, and sync completed jobs back as invoices — no double entry.
- -Full lifecycle from draft to invoiced
- -Assign to individuals or teams
- -Steps, checklists, and QA/Methods
- -Parts tracking and purchase orders
- -Real-time mobile status updates
Field Service
Engineer workflows, site visits, procedures, QA, photos, and job completion — linked to assets, sites, and customers.
- -Assign jobs to individuals or teams
- -Pre-visit checklists and requirements
- -Link jobs to assets, sites, and customers
- -Capture notes, photos, and outcomes
- -Live workforce visibility and wellbeing alerts
Deliveries & Last Mile
Routes, drivers, barcode scanning, proof of delivery, collections, and customer visibility — without a separate delivery system.
- -Route planning and optimisation
- -Driver assignment and live team tracking
- -Barcode scanning
- -Proof of delivery (photo, signature, PIN)
- -Live delivery status and driver visibility
QuickBooks Online Integration
Two-way sync with QBO. Estimates flow in as work orders, completed jobs flow back as invoices. No middleware. No Zapier. No manual re-keying.
- -Estimates auto-convert to work orders
- -Completed jobs sync as invoices
- -Customer and product data synced
- -Routing rules for line items
- -No middleware or third-party glue
Built to work alongside your accounting system — without changing your financial data.
Fleet & Timekeeping
Vehicle records, daily driver checks, receipts, clock-in/out, and rota visibility — replacing separate fleet and timesheet tools.
- -MOT, insurance, and tax tracking
- -Daily vehicle inspection checklists
- -Defect reporting and resolution
- -Maintenance schedule management
- -Driver assignment and compliance
Assets
Asset register with QR codes, component history, service records, and reliability insights across every customer site.
- -Asset register with full history
- -Link assets to jobs and maintenance
- -Document and photo storage
- -Status tracking and lifecycle events
- -QR code identification
Maintenance
Planned maintenance, schedules, recurring work, and full asset service history — never miss a service interval again.
- -Maintenance schedules and recurrence
- -Multi-asset job planning
- -QA/Method-based maintenance tasks
- -Full service history tracking
- -Automatic work order generation
Inspections & Reporting
Custom inspection templates, photo evidence, findings, and follow-up work orders — generated automatically from on-site reports.
- -Custom inspection templates
- -Photo and evidence capture
- -Pass/fail and condition tracking
- -Auto-generate follow-up work orders
- -Findings linked to assets and sites
Compliance & Procedures
SOPs, QA checks, RAMS, and a full audit trail. Proof of work captured at the moment it happens — not days later.
- -SOPs and QA/Method-driven jobs
- -RAMS and pre-visit risk capture
- -Proof of work and step-level evidence
- -Full audit trail by user and job
- -Compliance rules and overdue alerts
Customer Portal
Customers access their reports, PODs, certificates, service history, and documents — without your office sending another email.
- -Self-serve access to reports and PODs
- -Certificates and inspection records
- -Asset and service history
- -Document downloads on demand
- -Reduces inbound document requests
Mobile App
Native iOS app for drivers and engineers. Internal messaging, team workflows, and time tracking — so you can stop relying on WhatsApp and spreadsheets.
- -Native iOS app for drivers and engineers
- -Team-based job assignment
- -Internal messaging (user + team)
- -Time logging against jobs
- -Lone worker safety and SOS alerts
From request to invoice — everything stays connected.
Dropcore keeps the full operational chain visible — from the moment a customer request arrives to the signed document in your accounting system.
Every step is recorded, timestamped, and linked to the customer, asset, and job — automatically.
Proof of delivery that actually proves something.
From route optimisation to signed POD — Dropcore's last mile module handles the full delivery workflow on one mobile app. No paper, no WhatsApp, no separate delivery tool.
Every proof of delivery is geo-tagged, timestamped, stored against the job record, and surfaced in your customer portal automatically. Your accounts team, drivers, and customers all see the same record.
Route Optimisation
Auto-optimised delivery sequences. Drivers start the day with a ready-to-go route.
Barcode Scanning
Confirm goods via barcode or QR scan on the mobile app before departure and at delivery.
Live Driver Tracking
Real-time driver location on a live map. See who's on route, delayed, or completed.
ETA Notifications
Customers receive automated ETA alerts as the driver approaches — no calls needed.
Digital Signature ePOD
Capture electronic signatures on-screen at point of delivery. Timestamped and geo-tagged.
Photo Proof of Delivery
Photo evidence attached to every delivery record — useful for disputes and compliance.
Failed Delivery Reasons
Structured reason codes for failed deliveries. Re-delivery scheduling and customer notification.
POD Attached to Invoice
Proof of delivery stored against the job and automatically available in the customer portal and accounts.
Live driver routes, delivery exceptions, and proof of delivery — captured on mobile at the point of delivery.
Built for the field.
Not retrofitted from desktop.
Dropcore's mobile app gives drivers, engineers, and field teams everything they need — without the clutter. Designed for one-handed use, low-signal environments, and all-day battery life.
- Work orders, deliveries, and field jobs in one app
- Inspections, photos, and compliance capture
- Lone worker safety and SOS alerts
- Internal messaging — replace WhatsApp
- Time tracking against every job
Not just another field service tool.
Most platforms solve one problem. Dropcore connects the whole chain — from job creation to signed delivery, asset history to finance documents.
Offline-First Mobile
Engineers and drivers work without signal. Jobs, checklists, photos, and signatures all sync when connectivity returns.
Field Service & Delivery in One System
The same platform handles your service engineers and your delivery drivers. One app, one record, one source of truth.
Compliance Built In
SOPs, RAMS, QA methods, and step-level evidence are part of the job workflow — not a separate system.
Full Asset & Maintenance History
Every asset has a complete timeline: jobs, inspections, service records, documents — linked and searchable.
Your Customer Has a Portal
Customers log in and see their own reports, certificates, PODs, and asset records — without calling your office.
Finance Document Traceability
PODs, work order PDFs, and QC sheets can be attached directly to QuickBooks, Sage, or Xero documents.
AI-Assisted Operational Insights
Anomaly detection, overdue alerts, and readiness scoring surface issues before they become problems.
Modular — You Pick What You Need
Start with deliveries. Add field service later. Bring in compliance when you're ready. No forced full-suite buy.
Every invoice backed by
operational evidence.
Your accounting system knows what was charged. Dropcore ensures there's a complete operational record behind every transaction — from the job that created it to the documents that prove it was done correctly.
QuickBooks, Sage & Xero Ready
Dropcore integrates with the major UK accounting platforms. Estimates in, invoices out — with document evidence attached.
Operational Documents Attached to Financial Records
PODs, QC sheets, work order certificates, and inspection reports can be linked directly to invoice records in your accounting system.
One Chain from Job to Invoice
The full operational record — who did what, when, with what evidence — is visible alongside the financial transaction.
Accounting Stays the Source of Truth
Dropcore never replaces your accounting system. It acts as the operational and compliance layer — adding the context your accounts team needs.
Document types supported
How it works
The full chain in one place
Built around QuickBooks —
not against it.
QuickBooks remains in control of finance. Dropcore handles the operational layer around it: jobs, assets, deliveries, inspections, procedures, documents, and customer visibility.
Your accounts stay accurate, compliant, and fully in your control — exactly as they should be.
What Dropcore Does
- QuickBooks remains in control of finance
- Open invoices and estimates directly in QuickBooks
- Link operational records back to QuickBooks
- Attach supporting documents where needed
- Reduce middleware and broken sync chains
What Dropcore Does Not Do
- No duplicated financial system
- Does not change invoices, estimates, or financial records
- Does not overwrite customer or accounting data
- Does not interfere with tax codes, payment terms, or balances
- Does not break audit trails or accounting integrity
AI that learns your business.
Not one that guesses.
Dropcore Intelligence improves over time by learning from your real operations — work orders, assets, deliveries, failures, inspections, and team activity. It starts with practical everyday assistance and evolves into a powerful decision-making tool as your data grows.
Most platforms sell AI immediately — before it can actually help you.
We think that's wrong. AI without data is just generic automation. That's why Dropcore Intelligence starts in Lite mode — included free for the first 6 months — while the system builds a meaningful understanding of how your business actually operates.
Once enough data exists, Intelligence delivers real insight — not just promises.
- Your operational data needs time to accumulate before AI can deliver meaningful value
- Charging for AI predictions on day one — before the system knows your business — is poor value
- Over 6 months, Dropcore learns from your jobs, assets, deliveries, failures, and customer history
- Once enough data exists, Intelligence evolves into a powerful decision-making tool
Practical assistance from day one
Useful everyday tools while Dropcore builds a meaningful understanding of your business operations.
- Job note and report summaries — clean up rough engineer notes instantly
- Troubleshooting suggestions based on work order history and asset records
- Simple next-action recommendations from recent jobs and field activity
- Basic insights surfaced from work orders, deliveries, and team activity
- Early pattern detection as your operational data grows over time
Real insight that drives better decisions
As your operational data accumulates, Dropcore Intelligence evolves into a powerful tool that actively improves performance.
- Identify repeated failures across assets, sites, or customer accounts
- Predict maintenance risks before breakdowns actually occur
- Recommend parts and resources before a job — based on real history
- Highlight underperforming assets and recurring issue patterns
- Smarter delivery routes and scheduling based on real-world usage data
- Surface compliance risks, missing documentation, and overdue inspections
- Supplier and manufacturer maintenance guidance from trusted sources
- Operational insights that improve resource allocation and reduce downtime
Beyond your data — manufacturer and industry insight
Dropcore doesn't just rely on your data. It also draws on wider industry patterns, manufacturer guidance, and trusted operational sources to surface recommendations you wouldn't find from your own records alone. All shared insights are anonymised — your data remains private and secure.
- Identify known issues with specific asset types from wider industry data
- Highlight common failure trends across similar equipment and sectors
- Reference manufacturer maintenance schedules and service intervals
- Suggest improved service windows based on aggregated real-world usage patterns
Most systems sell "AI" from day one — but without data, it's just generic automation. Dropcore starts by learning your business, then delivers intelligence that actually improves performance — not just promises it.
That's how AI should work.
Know where your team is.
Know they're safe.
Dropcore helps teams stay visible, connected, and protected across deliveries, field work, and lone-working environments. Office staff can view live and last-known locations, monitor active routes and site activity, and respond quickly when wellbeing alerts are raised.
Designed for real-world field operations, with practical visibility and safety workflows that support teams without creating unnecessary battery drain.
Live Team Visibility
See live and last-known locations of field staff and drivers across every job, route, and site.
Route & Site Status
Track who is on route, on site, idle, or offline — with clear status indicators for your whole team.
Wellbeing Alerts
Lone worker protection and wellbeing alerts for field teams, with automatic escalation to managers.
Lone Worker Protection
SOS alerts, inactivity monitoring, and safety workflows designed for staff working alone in the field.
Rapid Response Tools
One-tap call, message, and escalation tools so managers and dispatch teams can respond in seconds.
Battery-Conscious Tracking
Designed for real-world use — adaptive tracking that preserves battery life without sacrificing visibility.
Ready to connect your field teams,
assets and deliveries?
Book a 30-minute platform demo. We'll walk through your specific operation — deliveries, field service, maintenance, or all three.
How it works
From the office to the field, and straight into your accounting software. No broken integrations. No middleware. No double entry.
Set Up & Sync
Configure your organisation, teams, vehicles, and customers. Connect QuickBooks Online and your existing data flows straight in — or start fresh.
Dispatch & Track
Create work orders, assign to field teams, and track progress in real-time. No more chasing updates across separate apps, group chats, and spreadsheets.
Complete & Invoice
Field teams complete jobs on the mobile app with photos and signatures. Completed work orders sync back to QuickBooks as invoices automatically — no re-keying.
Who Dropcore Is For
Dropcore is built for businesses operating across manufacturing, assembly, distribution, delivery, maintenance, and field service — especially where teams, jobs, and movement need to stay connected.
Manufacturing
Track work orders, quality inspections, and maintenance across production environments.
Assembly Operations
Manage QA/Methods, parts, checklists, and compliance for assembly workflows.
Distribution & Logistics
Route planning, proof of delivery, fleet management, and real-time driver visibility.
Field Service
Assign and track engineers, capture inspections, and manage assets across customer sites.
Operations & Office Teams
Scheduling, dispatch, CRM, QuickBooks sync, and full operational oversight from one dashboard.
Engineers, Drivers & Mobile Users
Native iOS app with offline capability, timekeeping, messaging, and lone worker safety.
Everything you need — built in from day one
Simple, scalable pricing.
Dropcore is designed to replace multiple systems — often at a lower cost than businesses are already paying today.
Pricing is role-based, so office users, planners, engineers, and drivers only pay for the access they need.
Currently prioritising businesses using QuickBooks Online.
See Dropcore in Action
Fill in your details and we'll be in touch to arrange a personalised platform demo. Priority onboarding for QuickBooks Online users.